Brief facts In Hasmadi bin Hamzah v Petroliam Nasional Berhad,the Claimant was employed with the Company since 2009 in the Wells Engineering Department of a subsidiary of the Company. The Claimant was alleged to have been involved in a conflict of interest situation when he went to Jakarta for a golf trip which was paid for by a registered contractor of the Company (“the Contractor”).
After conducting a Domestic Inquiry (DI), the Company found the Claimant guilty of charges related to the Claimant’s actions of putting himself in a conflict of interest situation and his failure to comply with the Company’s policies, especially in relation to declaring his conflict of interest concerning the Jakarta golf trip.
The subject-matter of the 5 charges of misconduct that the Claimant was found guilty of can be categorized into: (i) The Jakarta golf trip itself (charge 1); and (ii) the gifts/entertainment received on the Jakarta golf trip (charges 2, 3, 4 and 6). Decision of the Industrial Court
Charge 1: The Jakarta golf trip
The first charge was in relation to the misconduct of the Claimant placing himself in a potential conflict of interest situation when he went to the Jakarta golf trip without prior approval from the Company.
The Claimant contended that there was no conflict of interest situation for the following reasons:
(a) The Jakarta golf trip was a personal holiday with his friend, Encik Badrul, whom he had known for almost 9 years;
(b) He did not have to obtain approval from the Company or his superior because he was on annual leave during the Jakarta golf trip;
(c) Encik Badrul was neither an employee nor a director of the Contractor and the Claimant was never made aware that the expenses for the trip was paid by the Contractor through the expense claims submitted by Encik Badrul;
(d) The Claimant contended that he had paid Encik Badrul 6 million Rupiah in cash for his portion of the expenses for the Jakarta golf trip and Encik Badrul signed a statutory declaration to confirm this fact.
The Court rejected the Claimant’s defences and held that the Claimant knew that the purpose of the Jakarta golf trip was for networking purposes and not for a personal holiday based on the following:
(a) Encik Badrul’s undisputed testimony at the DI and in Court that the purpose of the trip was for business networking or business development purpose because the Claimant had knowledge regarding the nature of business of the Contractor in the oil and gas industry;
(b) There were no spouses, children nor family members on the trip;
(c) Encik Badrul handled all the arrangements and payments of the Claimant’s expenses first;
(d) The Claimant had known Encik Badrul for several years and would have known of Encik Badrul’s position as Consultant/Business Development Director of the Contractor and that Encik Badrul was responsible for assisting the Contractor in business development by obtaining information and contracts relating to the Contractor’s business;
(e) In 2017, the Claimant had previously declined participation in a golf tournament because he was aware that as the tournament was organized by Encik Badrul, it could lead to a potential conflict of interest situation. Similarly, as the Jakarta golf trip was also organized by Encik Badrul, the Claimant should have declined the invitation as well.
As such, the Court was satisfied that the Claimant had known that the trip was a business networking trip with the Company’s registered contractor, thereby giving rise to a conflict of interest situation. As such, by attending the Jakarta golf trip, the Claimant had abused his position for personal gain and compromised his integrity as an employee of the Company.
Charges 2, 3, 4 & 6: Gifts/Entertainment paid for by the Contractor Charges 2, 3, 4 and 6 were in relation to the (i) flight tickets, (ii) meals, (iii) golf fees and (iv) spa massages and refreshments that were paid for by Encik Badrul and later reimbursed by the Contractor.
The Claimant contended that these expenses were not gifts or entertainment from the Contractor as he had made payment to Encik Badrul amounting to 6 million Rupiah cash as repayment for all these expenses spent by Encik Badrul during the Jakarta golf trip.
The Court rejected the Claimant’s contention as a mere afterthought as there was no record of such payment of 6 million Rupiah to Encik Badrul and the said amount was not an accurate account of the total expenses spent by the Claimant on the Jakarta golf trip.
Dismissal was with just cause and excuse The Court ultimately found that the 5 charges were sufficiently proven and the Claimant’s actions tantamount to a breach of the Company’s policies, especially in relation to conflict of interest.
The Court also held that the Claimant’s dismissal was with just cause and excuse as the Claimant had knowingly placed himself in a position where his personal interest conflicted with the interest of the Company and his conduct destroyed the very basis of the employment relationship between the employer and employee. The Claimant’s disregard to comply with lawful policies of the Company constituted a serious misconduct. Therefore, the Court held that the Company had exercised its managerial prerogative to dismiss him correctly and the punishment meted against the Claimant was proportionate.
The Claimant’s claim was dismissed.
Key Takeaways The Industrial Court takes a firm position that the employee’s non-compliance of the company’s code of ethics or code of conduct constitutes a serious misconduct. The Court asserted that such misconduct could not be condoned by a punishment lesser than dismissal as it would set a dangerous precedent to other employees of the company.
Employees should avoid putting themselves in a position where they could be seen to be taking advantage of their position in the Company, and where their personal interests could conflict with the Company’s interests. This is especially so where the line between friendship and business relationship are blurred.
The Court also aptly points out that an employee who has full knowledge of all the integral parts of the company’s code of ethics or code of conduct and is well aware that the Company places a strong emphasis on such code, has the duty to take necessary steps to inform or check with the company if he/she faces a conflict of interest situation. As suggested by the Court, if in doubt as to whether a certain interaction could lead to a possible conflict of interest, it is best to refer to his/her superior or a representative from Human Resources (HR) first before proceeding to accept any invitations and/or gifts. This vigilant action on the part of the employee could avoid any doubts on any potential conflict of interest situations.
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Data Access and Data Correction
If you wish to request:
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to withdraw your consent or limit the use of your personal data;
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Human Resources and Administration Department
Zul Rafique & Partners
D3-3-8 Solaris Dutamas
No.1 Jalan Dutamas 1
50480 Kuala Lumpur, Malaysia
Telephone : 03-6209 8228
Facsimile : 03-6209 8331
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In the event that there is any conflict between the English and national language version
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Notis Perlindungan Data Peribadi
Kami di ZUL RAFIQUE & partners menghormati kepentingan privasi dan sensitiviti data peribadi anda. Sebagaimana yang dikehendaki di bawah Akta Perlindungan Data Peribadi 2010, Notis Perlindungan Data Peribadi ini (“Notis”) bertujuan untuk memaklumkan kepada anda bagaimana kami mengumpul dan memproses data peribadi anda apabila anda melantik pihak kami untuk memberikan perkhidmatan. Bukan itu sahaja, Notis ini turut bertujuan untuk memaklumkan kepada anda bagaimana kami memproses data peribadi anda apabila anda mengakses dan menggunakan laman sesawang kami atau berhubung dengan kami melalui mesyuarat, seminar, ataupun persidangan.
Dengan melantik kami untuk memberikan perkhidmatan kami kepada anda dan juga dengan mengakses dan menggunakan laman sesawang atau berinteraksi dengan kami, anda dengan ini telah bersetuju dengan penggunaan, pengumpulan dan pemprosesan data peribadi anda oleh pihak kami mengikut cara yang dinyatakan dalam Notis ini.
Notis ini akan tertakluk kepada pindaan dan pengemaskinian dari masa ke semasa. Oleh itu, adalah disarankan supaya pihak anda menyemak Notis ini di laman sesawang kami dari masa ke semasa untuk memastikan sebarang pindaan atau pengemaskinian yang dilakukan adalah dalam pengetahuan anda. Dengan meneruskan perlantikan dan penggunaan khidmat kami selepas apa-apa pindaan atau pengemaskinian yang dilakukan terhadap Notis ini, ia secara langsung menandakan penerimaan anda terhadap pindaan atau pengemaskinian yang dilakukan terhadap Notis ini.
Apakah Data Peribadi Yang Kami Kumpul?
Data peribadi secara amnya bermaksud apa-apa maklumat yang berkaitan dengan pengenalan diri anda. Tanggungjawab kami terhadap anda memerlukan kami
mengumpul dan memproses data peribadi anda. Pemprosesan dan pengumpulan data peribadi anda bermula dari awal perkhidmatan kami bersama anda termasuklah
sebarang interaksi diantara pihak kami dan anda, selepas itu, dari semasa ke semasa sepanjang tempoh pengambilan atau penggunaan khidmat kami.
Jenis data peribadi yang dikumpul dan diproses oleh kami adalah:
nama, tarikh lahir, kewarganegaraan, jantina, nombor kad pengenalan/passport,
status kependudukan, alamat surat-menyurat, butiran perhubungan termasuk
nombor telefon bimbit, pejabat dan kediaman dan faksimili, alamat email, butiran
perbankan, maklumat kewangan / kepercayaan kredit;
kategori pekerjaan (sektor awam, kerajaan, bekerja sendiri, tidak bekerja
atau lain-lain), nama majikan dan alamat pejabat, butiran hubungan dengan
syarikat (sebagai contoh promoter, pengarah, pemegang saham);
maklumat-maklumat lain yang relevan dan perlu untuk:
melantik kami untuk memberi khidmat guaman
memberi khidmat guaman; dan
menepati keperluan undang-undang dan pengawalseliaan.
apa-apa maklumat tambahan yang diberikan oleh anda atau pihak-pihak ketiga
berkenaan dengan anda.
Sumber Data Peribadi
Kebanyakan data peribadi yang dikumpul oleh kami adalah data peribadi yang dikemukakan kepada kami oleh anda. Walaubagaimanapun, data peribadi anda juga boleh dikumpul oleh kami dari sumber-sumber yang lain termasuk tetapi tidak terhad kepada agensi pelaporan kredit, agensi atau jabatan kerajaan, pendaftaran awam, laman sesawang, media sosial, penerbitan, seminar, dan persidangan.
Bagaimana Kami Menggunakan Maklumat Peribadi Anda
Sebagai sebuah firma guaman, kami mengumpul dan memproses data peribadi anda
untuk tujuan berikut:
pengesahan identiti anda;
berkomunikasi dengan anda termasuk memberikan maklum balas terhadap
semua tujuan berkaitan dengan perlantikan kami;
untuk memberikan khidmat guaman;
untuk mematuhi keperluan undang-undang dan pengawalseliaan termasuklah
bagi operasi harian kami dan tujuan pentadbiran termasuklah pengurusan
fail, bil dan kutipan, audit, laporan, penyiasatan dsb.;
bagi tujuan menguatkuasakan dan mempertahankan hak-hak perundangan kami
dan/atau mendapatkan nasihat perundangan;
menghantar bahan-bahan atau penerbitan termasuklah surat berita, artikel-
artikel atau maklumat berkenaan majlis-majlis, persidangan-persidangan,
seminar-seminar dan ceramah-ceramah yang mungkin menarik minat anda;
untuk mempromosi, menawar atau mengiklan perkhidmatan kami kepada anda;
untuk dihantar sebagai sumber rujukan berpotensi kepada (i) editor-editor /
penyelidik-penyelidik di dalam penerbitan dan jurnal-jurnal dan/atau
(ii) klien-klien / klien-klien berpotensi yang memohon rujukan kerja-kerja
terdahulu berkaitan apa-apa cadangan, penghujahan, tawaran atau bidaan;
untuk membantu pencegahan, pengesanan atau penyiasatan jenayah atau
kemungkinan aktiviti-aktiviti jenayah atau bagi pentadbiran keadilan;
tujuan audit dalaman dan keselamatan;
bagi tujuan lain sebagaimana yang diarahkan atau yang telah diberikan
persetujuan oleh anda; dan
bagi segala tujuan lain berkaitan atau bersampingan dengan perkara-perkara
Penzahiran Maklumat Peribadi Anda
Di bawah keadaan-keadaan tertentu, kami boleh menzahirkan data peribadi anda kepada pihak ketiga seperti berikut:
mana-mana orang yang diarahkan oleh atau yang telah dipersetujui oleh anda;
mana-mana orang yang berkenaan bagi tujuan-tujuan perlantikan khidmat
undang-undang dan/atau transaksi undang-undang termasuk tetapi tidak terhad
kepada pihak lawan, perunding-perunding lain, institusi-institusi kewangan,
badan-badan pengawalseliaan dsb;
mana-mana orang bagi tujuan pematuhan undang-undang dan pengawalseliaan;
Pihak pemproses data iaitu pihak ketiga yang akan berkhidmat bagi memproses
data peribadi bagi pihak kami termasuk tetapi tidak terhad kepada storan arkib,
pemberi khidmat kemasukan data, perkhidmatan-perkhidmatan sokongan
komputer, perkhidmatan-perkhidmatan pemulihan bencana, bank-bank dan
institusi-institusi kewangan dsb; dan
penasihat-penasihat profesional kami, termasuk tetapi tidak terhad kepada
penasihat undang-undang, penasihat-penasihat cukai, penasihat-penasihat
kewangan, juruaudit-juruaudit, broker-broker insurans dsb.
Kami juga boleh memindah data peribadi anda keluar dari Malaysia bagi tujuan-tujuan dan kepada pihak ketiga yang dinyatakan dalam Notis ini. Data peribadi anda juga akan dipindah keluar dari Malaysia jika anda berada di luar Malaysia.
Kewajipan untuk Memberi Data Peribadi
Kami mengakui bahawa anda mempunyai hak untuk menentukan maklumat yang diberikan kepada kami. Maklumat yang disenaraikan di atas adalah secara sukarela. Jika anda tidak memberi maklumat di atas atau mengehadkan cara bagaimana maklumat tersebut diproses, kami tidak dapat:
berkomunikasi atau berhubung dengan anda;
bertindak di dalam perlantikan atau transaksi undang-undang dan/atau memberi
perkhidmatan kami kepada anda; dan atau
memberikan anda akses kepada laman sesawang kami.
Akses dan Pembetulan Data
Jika anda ingin:
mengakses maklumat peribadi anda;
memperbetulkan atau mengemaskini data peribadi anda; atau
menarikbalik persetujuan anda atau mengehadkan penggunaan data peribadi anda,
sila hantar permintaan bertulis anda kepada:
Jabatan Sumber Manusia dan Pentadbiran
Zul Rafique & Partners
D3-3-8 Solaris Dutamas
No.1 Jalan Dutamas 1
50480 Kuala Lumpur, Malaysia
Telefon : 03-6209 8228
Faksimile : 03-6209 8331
Caj pentadbiran akan dikenakan bagi permintaan di bawah perenggan (a), (b) dan (c) di atas.
Kami berhak untuk menolak permintaan anda jika dibenarkan di bawah undang-undang.
Ketepatan dan kelengkapan data peribadi anda bergantung kepada maklumat yang anda berikan. Kami menganggap bahawa maklumat yang anda berikan adalah tepat, terkini dan lengkap melainkan jika anda memaklumkan sebaliknya kepada kami.
Kami menganggap bahawa maklumat pihak ketiga yang anda berikan kepada kami termasuk tetapi tidak terhad kepada maklumat majikan, maklumat rakan-rakan sekerja atau maklumat keluarga adalah tepat, terkini dan lengkap dan anda telah mendapatkan persetujuan yang sewajarnya untuk menzahirkan maklumat tersebut.
Jika terdapat percanggahan diantara versi Bahasa Inggeris dan Bahasa Kebangsaan pada Notis ini, versi Bahasa Inggeris akan diguna pakai.
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